REGION 5 EDUCATION SERVICE CENTER
SOUTHEAST TEXAS PURCHASING COOPERATIVE
CERTIFICATION OF EDUCATION DEPARTMENT GENERAL
ADMINISTRATIVE REGULATIONS (EDGAR) COMPLIANCE
The Southeast Texas Purchasing Coop, administered by Region 5 Education Service Center (ESC), has been EDGAR (Education Department General Administrative Regulations) compliant since January, 2015 by:
Procurement Internal Controls
• The coop’s processes and procedures are in accordance with the general procurement requirements of EDGAR (2 CFR 200).
Following General Procurement Standards
• The Purchasing Manager or her designee will maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts.
• The ESC’s coop avoids acquisition of unnecessary or duplicative items. Consideration is given to consolidating or breaking out procurements to obtain a more economical purchase.
• The ESC’s coop enters into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services.
• The ESC’s coop awards contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources.
• In order to eliminate unfair competitive advantages to contractors, the ESC does not:
1. Require unreasonable conditions on firms in order for them to qualify to do business;
2. Require unnecessary experience and excessive bonding;
3. Allow noncompetitive pricing practices between firms or between affiliated companies;
4. Allow noncompetitive contracts to consultants that are on retainer contracts; and
5. Specify only “brand name” products instead of allowing “equal” products to be offered.
Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms
• The ESC’s coop takes all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.
Requiring Certification in Regards to Debarment, Suspension, Ineligibility and Voluntary Exclusion
• The Purchasing Manager or her designee will monitor all approved vendors status of debarment, suspensions ineligibility and voluntary exclusion. All approved vendors will have to complete a notarized Debarment Status Notice as a condition of submitting a bid packet. The vendors’ notarized assurances will be verified on www.sam.gov before award letters are issued. All records are filed and maintained by the ESC’s Purchasing Manager or her designee for the duration of the bid contract year.
The Coop recommends that its Members Follow the Strictest Procedures in Regards to Any Procurement Action, and refer to your local district policies regarding procurement. As each Bid Category is completed and awarded, vendors listed within each category have been vetted to meet all EDGAR compliance. Once a vendor is selected for processing a purchase, Coop members should then follow local district procurement policies to meet compliance requirements.
Requiring forms in Regards to EDGAR Certification: Please refer to your District’s Local Policy.
• The coop will follow requirements of EDGAR 2 CFR §200.18 (c) (1) by having on file for the duration of the bid contract year the following forms from each approved vendor: CIQ, 1295, Senate Bill 252, Felony Conviction and EDGAR Compliance Questions form.
CERTIFICATE OF COMPLIANCE
The undersigned hereby ascertains that the SOUTHEAST TEXAS PURCHASING COOPERATIVE is in compliance with the procurement standards outlined in 2 CFR Part 200, of the EDGAR, 2020.
June 1, 2021